Senior Administrator - Orangutan Appeal UK - Closing date 31st January 2016

13 January 2016 Jobs

Job Title

Senior Administrator

Reports to

Manager & Chairperson

Salary £16,000 - £18,000 (dependent on experience)
Hours of work 9am-5pm with 30 minutes lunch break.  A total of 37.5 hours per week but a flexible approach is required
Terms of contract Initial 6 month fixed contract which if successful will be extended

New Forest Estates Office, Lyndhurst Road, Brockenhurst,    Hampshire SO42 7RL,

United Kingdom                                                          

Holiday 20 days + 8 Bank Holidays


Position purpose

Orangutan Appeal UK requires an experienced administrator to play a central role in supporting the work of the charity.  Working closely with the chairperson and project managers the post holder will develop our programme of fundraising from charitable trusts and foundations. 

The ideal candidate will need to have exceptional report writing skills to communicate the activities and achievements of the charity to our funders and supporters. Additionally, skills in communication and relationship-building are essential.

The main role involves the research, preparation and development of compelling project proposals and funding applications.  Accurate record keeping and management of the grants database is paramount, to ensure that funders receive project updates and reports as required.

A significant proportion of the role includes undertaking a wide range of administrative duties and the supervision of 2-3 members of staff. The ideal candidate will need to have effective time-management skills and be flexible in their approach.

Duties and responsibilities

  • Coordinate all of the Appeal’s grant applications
  • Supervising the charity administrators in their daily roles; including answering questions and supporting them if they need guidance or help
  • Taking meeting minutes for the manager including conference and Skype calls
  • Provide support and motivation to the office employees
  • Organize and set conditions in the office to make sure it is a suitable and productive environment
  • Monitor work flow and performance and report back to management any issues
  • Develop and maintain relationships with Trusts and Foundations in line with funding targets

General administration tasks include:-

  • Input adoptions, donations and supporter information into the Appeal’s database
  • Assist the Manager as required
  • Use of the PayPoint online payment system to process merchandise, adoption  and donation payments
  • Weekly audit of PayPoint payment system against orders received
  • Appeal fundraising activities and their preparation
  • Collate and produce databases and spreadsheets
  • Submit full reports to the Manager and Chairperson
  • Adhere to the procedures relating to the proper use and care of equipment and materials to include general housekeeping of office and office equipment
  • Carry out instructions from management for issues arising, and when agreed implement actions in accordance with administrative policies and procedures
  • Respond professionally to queries by email or telephone from Appeal supporters and suppliers
  • Adhere to stated policies and procedures relating to health and safety


Key Qualifications and Experience

  • Excellent written ability
  • Experience of successful grant application writing to trusts and funding organisations
  • Experience of developing relationships and securing funds from trusts or other organisations
  • The ability to work under your own volition, without continual direction and supervision is essential
  • Strong organisational skills
  • Ability and willingness to undertake, and deal effectively, efficiently and appropriately with all administrative tasks and supervisory role
  • A reliable, dedicated, interested and flexible approach to the conservation of the orangutan is essential
  • Working knowledge of  MS office including:  Word, Excel, Outlook, Access and PowerPoint, and ideally MS Dynamics CRM
  • Ability to follow all office processes and procedures with excellent attention to detail
  • Lateral thinker with the ability to use own initiative, must be a team player
  • Excellent time management
  • Full UK driving licence and have access to own vehicle


Desirable Skills

  • Previous employment within the conservation or charity sector
  • Experience of supervising a small team
  • A mature and knowledgeable approach to the delicate issues surrounding wildlife conservation
  • Experience of good customer care and relationship building
  • Experience in a supervisory role

Please click here for details on how to apply

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